Janitorial inspection software

Simple cleaning inspections with APPA-based scoring.

Give inspectors a clear mobile workflow, give leaders a useful view of cleaning quality, and connect missed targets to the same work request queue your facilities team already uses.

APPA-based scoringUse familiar appearance levels and an account-level target.
Built for the fieldComplete concise scorecards and add photos from a phone.
Connected follow-throughCreate corrective work when an overall result misses the target.
One practical workflow

Inspect, understand, and act.

SharpKeeper keeps inspections focused on the decisions a facilities team needs to make next.

  1. Choose the space

    Select a building or location, then identify the room or area being inspected.

  2. Use the right card

    Open an area-specific template or a custom scorecard with criteria and weights that fit the space.

  3. Document the result

    Score the inspection, add notes, and attach photos without leaving the mobile workflow.

  4. Close the loop

    If the overall result misses the account target, create corrective work in the same queue as reactive and preventive work.

Recognizable scoring

Keep the APPA appearance language intact.

Configure an account target—Level 3 by default—and see results using the five APPA-based appearance levels rather than an unexplained good-to-bad number.

Level 1Orderly Spotlessness
Level 2Ordinary Tidiness
Level 3Casual Inattention
Level 4Moderate Dinginess
Level 5Unkempt Neglect
Flexible scorecards

Inspect different spaces differently.

A classroom, restroom, warehouse, sanctuary, and patient area should not be judged with one generic checklist.

Area-specific templates

Start with concise cards designed around the room or area type, with relevant questions and weighted scoring.

Custom cards

Create inspection cards with your own questions and weights when a facility needs a specialized standard.

Photos and notes

Document conditions in context so supervisors and technicians can understand what the score alone cannot show.

Account-level targets

Set the cleaning level your organization expects, then use the overall inspection result to determine whether corrective work is needed.

Useful oversight

See quality and coverage without digging.

Inspection dashboards and analytics help leaders understand where inspections are happening, which locations are slipping, and where the same cleaning issues keep returning.

Inspection coverage

Track whether each location is receiving the expected number of inspections during the configured period.

Quality trends

Review overall results and location trends so attention goes to the spaces that need it most.

Recurring misses

Spot repeated deficient criteria and use connected work history to guide follow-through.

Cleaning inspections are included with both SharpKeeper plans at no additional cost. Compare Standard and Plus pricing →
Common questions

What facilities teams need to know.

Does SharpKeeper require a separate inspection product?

No. Work requests and inspections live in the same SharpKeeper service, so a missed inspection can become corrective work without moving between systems.

Can we use our own inspection questions?

Yes. Teams can use area-specific templates or create custom cards with their own questions and weights.

Does every failed item create a work request?

No. Corrective work is based on the overall inspection result missing the account target, which helps prevent individual findings from unnecessarily cluttering the queue.

Are inspections included in both plans?

Yes. APPA-based cleaning inspections are included in Standard and Plus. Plus also includes recurring preventive maintenance.

Keep cleaning quality and corrective work connected.

Use a simple inspection workflow that field teams can complete and facilities leaders can act on.